Frequently Asked Questions

Things you need to know before entering

  • Have your credit card information available. Or select the option to pay by check.
  • Be sure your entry is in the correct format. Print stories and photographs should be submitted as PDFs.
  • Have all the links you need for online submissions.There should be links to audio and video. If you only have originals, email us at spj.excellenceinjournalism@gmail.com.
  • Stories must have been published between July 1, 2015, and June 30, 2016, by a news outlet or individuals based in Northern California.
  • Deadline: Entries must be time-stamped by 11:59 p.m. PT on MONDAY, Sept. 12, 2016.
  • Multiple entries: Only stories or projects entered in the Public Service, Best Scoop or Outstanding Emerging Journalist categories may also be entered in one other category.
  • Fee: $30 per entry for SPJ members*; $40 per entry for non-members; $20 for students. Student fees may be waived for financial need by request. To request a waiver, send an email to spj.excellenceinjournalism@gmail.com.
    *To be eligible for the $30 member entry fee, you must be a member of both the SPJ national organization (current price $75) AND the SPJ Northern California chapter ($20) at the time-stamp of entry. Membership is good for 12 months, based on the date you joined. Chapter membership entitles you to free or reduced member admission to NorCal chapter activities, including the Excellence in Journalism Awards dinner. See www.spj.org/join.asp to join SPJ and the NorCal chapter.
  • No refunds or cancellations on EIJ entries
  • Detailed instructions on how to submit an entry

    After you register, you must follow these steps:

    1. Provide Entry Information.
    a) Choose the appropriate category & sub-category.
    b) *Read* the instructions for each category & sub-category.
    c) Enter high-level information about the entry and your media organization.
    d) Click Continue.

    2. Upload Entry Files
    a) The instructions for the category & sub-category will be repeated at the top of this page. Follow them.
    b) Upload any files.
    Note that for audio & video we *prefer* links to the stories online. Only upload audio or video files if the stories are not available online. Note the 50 MB limit – and the file format limits (specified on the page). If you have a special circumstance, email us at spj.excellenceinjournalism@gmail.com.
    c) When you are done, click Continue.

    Note: If you are not ready to submit the entry, you may stop here. You will not be able to make changes once you have paid your entry fee. To return to your entry later and complete it, click “Your EIJ Awards Entries” in the menu bar at the top of the page.

    3. Review & Add Entry to Cart
    a) Review all the information on this page.
    b) Click the orange “Add more files?” or “Edit your entry details” button if you need to make changes.
    c) If the entry is ready to go, click the checkbox that says “This entry is in the correct category and all of the information I have provided is accurate.”
    d) Click the orange “Add Entry to Cart” button.

    4. Manage Your Cart
    a) Click the orange “Checkout to Pay" button.
    Note: If you don’t see that button, click “Your Cart” in the menu bar at the top of the page.

    5. Provide Payment
    a) Enter your payment information.
    b) Click the orange “Confirm Entry” button. This will process your payment.
    c) Make a note of your confirmation number, so that we can track your entry if you have any questions later.
    Important: Once you pay for an entry, no changes can be made.

    If you are paying by check, please send to
    SPJ NorCal Chapter/EIJ Awards
    c/o San Francisco Public Press
     44 Page St., Ste. 504
    San Francisco, CA 94102

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